Word allows sorts by text, by number, and by date, and even permits three levels of sorting that either includes or ignores a header row, if the first item in the list is a header. Even though you're working with either a numbered or bulleted list, Word assumes that every item in the list is a paragraph and it will sort according to that logic.
Word offers a range of possibilities for organizing your text. In addition to ordinary alphabetizing from A-Z, you can also:. Share Flipboard Email. Grace Fleming has a master's degree in education and is an academic advisor and college enrollment counselor.
The Alphabetizer sorts any list in alphabetical order
She lectures and writes about study skills. Updated November 11, Microsoft support provides these instructions, which are essentially identical to Word Want a quick way to rearrange entire paragraphs of your document? You can easily do it by using the technique described here. When sorting information, Word follows some pretty strict rules. If you want to modify how those rules are applied, you Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe.
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APA bibliography not sorted alphabetically for Word for Mac (version 15.32)
Commenting privileges may be curtailed if inappropriate images are posted. Great, thanks!! But, Step 6 should say that you change the Sort by default from Paragraphs to Headings, otherwise you get an error. Thanks for making my job so much easier! Made my page document perfect.
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Thank you so much. Great tip. It was very useful. There are very few articles on this particular aspect and yours was to the point.
Thanks a lot. I knew I'd done this before.
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Don't know how I did but I just couldn't do it again. This has been a great help. Some of the paragraphs under my headings had graphics. When I sorted, the headings came our in correct order. But every one of my graphics were gone. This causes only Heading 1 or both Headings 1 and 2 to be displayed. The nested text should collapse. Hi Just tried to apply this to a document but the text doesn't collapse. It has several paragraphs to a heading and bullet points - is that the problem?
Will the document match print layout after working in outline view. I would like to know more about working in master pages. Nice tip,thanks. Got a version of Word that uses the ribbon interface Word or later? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.
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- How to Alphabetize Paragraphs or Single-Level Lists;
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From A to Z
For instance, you can sort the document based on first-level headings paragraphs that use the Heading 1 style by following these steps: Switch to Outline view. Either click the Outline view button on the status bar or go to the View tab of the Ribbon and select Outline in the Views group.
Using the controls on the Outlining tab of the ribbon, collapse the headings so that only the first-level headings are shown. This step is not strictly necessary, but does make the screen a bit more readable. Display the Home tab of the ribbon. Click the Sort tool in the Paragraph group. Word displays the Sort Text dialog box.
See Figure 1.
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